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Compliancely’s Hidden Superpowers: IRS Transcripts, Secretary of State Searches, and Canadian GST/HST

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What most people know about us is only just the beginning.
If you have heard of Compliancely, you have probably heard the same thing most customers mention first: payee onboarding and TIN matching that helps reduce bad vendor data, prevent B-Notices, and keep filing season from becoming a cleanup project.
That strong reputation is earned, but Compliancely is more than a “W-9 + TIN match” tool. It is a compliance workflow platform designed to help teams verify, document, and standardize the steps that happen before money moves and before forms get filed.
As risk, tax, and finance teams take on more responsibility, three lesser-known capabilities quietly remove a lot of friction:

  • IRS transcripts for fast, defensible tax verification without weeks of back-and-forth.
  •  Secretary of State searches to confirm entity status before you rely on vendor-provided info.
  •  GST/HST support so onboarding and paying Canadian companies does not turn into a one-off exception process.

1) IRS Transcripts: Verify Tax Details Without the Back-and-Forth

Sometimes a W-9 is not enough. You may need to verify what the IRS has on file, resolve a mismatch, or support internal controls with documentation that is harder to dispute.

Compliancely helps teams obtain IRS transcript outputs as part of their existing workflows, not as a separate side project:

  • Onboarding higher-risk payees where you want more confidence before payment or setup.
  • Remediating name/TIN discrepancies and reducing repetitive outreach to the same payees.
  • Responding to audit, diligence, or compliance documentation requests with a standardized artifact (not screenshots and email threads).

Why it matters

Verification work rarely fails because people ignore the rules. It fails because verification is slow, documentation is scattered, and exceptions get handled ad hoc. Transcript workflows help turn “we think it’s correct” into “we can support the decision”in a way that’s repeatable and auditable.

2) Secretary of State Searches: Confirm Entity Status Before You Rely on It

Vendor setup is where a lot of problems start: fraud risk, payment errors, and downstream tax issues often trace back to a weak vendor master file.
Compliancely’s Secretary of State search capability helps teams perform basic entity verification so that vendor-provided information is not your only data source.

Common checks teams use this for:

  • Confirming that the entity exists and is active while spotting dissolved, forfeited, or revoked status before you rely on it.
  • Validating core registration details to catch mismatches early.
  • Adding a simple verification step for bank change requests and first-time vendors.

Why it matters

This is a practical control: it reduces “we paid the wrong entity” scenarios, strengthens your defenses against vendor impersonation fraud, and supports a more defensible vendor onboarding process without requiring a bank-sized compliance team.

3) GST/HST Support for Canadian Companies: Reduce Cross-Border Exceptions

Many businesses now pay vendors across borders, and Canada is often the first step. The failure mode is predictable: U.S. workflows are standardized, but Canadian vendor handling becomes a one-off process managed in email and spreadsheets, especially when GST/HST questions arise.
Compliancely helps teams support GST/HST collection and documentation for Canadian companies so cross-border onboarding is not an exception-prone side process.

Where this is especially helpful:

  •  U.S. companies paying Canadian consultants, agencies, or contractors that charge GST/HST on their invoices
  •  Finance teams standardizing vendor setup across multiple jurisdictions, but still needing to treat Canadian tax attributes correctly
  •  Organizations keeping vendor tax attributes consistent so reporting and audits do not require recreating the GST/HST story one vendor at a time.

The common theme: verify upstream, standardize exceptions, reduce rework

TIN matching is a high-impact control, but it is only one piece of a broader system. IRS transcripts, Secretary of State searches, and GST/HST support all reinforce the same operating model:

  • Verify early (before payment and before filing season).
  •  Capture supporting documentation as part of the workflow.
  •  Treat exceptions as routable events, not last-minute fire drills.

Want a walkthrough of these features?

If you already use Compliancely for onboarding and TIN matching, ask your Zenwork contact for a demo of:

  • IRS transcript workflows (verification and remediation)
  •  Secretary of State entity checks (vendor setup and bank change verification)
  •  GST/HST handling for Canadian companies

We will show how these fit into an end-to-end compliance workflow so your team spends less time chasing documents and more time running a predictable, audit-ready process.