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An AP Success Story:How A Company Reduced IRS B-Notices by 82% and Made Vendor Onboarding 50% Faster with Compliancely

With a large portion of their workforce being 1099-based, their AP team is responsible for managing payments, onboarding, compliance checks, and year-end 1099 reporting.

74–90%

REDUCTION IN IRS B-NOTICES

40–56%

REDUCTION IN RETURNED CHECKS AND MAIL

48-56 %

REDUCTION IN VENDOR ONBOARDING TIME

Streamline vendor onboarding without slowing operations. We reduced onboarding time by over 50% while ensuring accurate tax compliance. IRS B-Notices dropped significantly as compliance was validated upfront.

Ethan Carter,Risk Operations Lead

Challenges Faced

Onboarding Was Slow
  • Onboarding was slow and dependent on manual processes
  • Incomplete or incorrect W-9s led to data gaps
  • Inconsistent business names caused verification delays
  • Missing or outdated vendor information required follow-ups
Manual Data Entry Led to Errors
  • Heavy reliance on manual data entry and double-checking
  • Payments put on hold due to missing or mismatched tax details
  • Increased internal escalations and rework
  • IRS B-Notices surfaced after 1099s were already filed
Their Process Did Not Scale
  • Manual data entry strained internal resources
  • Compliance risk increased with growth in vendor volume
  • Existing processes and workflows became harder to manage

Compliancely Solution

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Get a Single, Accurate View of Vendor Compliance
  • Replaced multiple tools & spreadsheets with a unified platform
  • Centralized vendor tax, identity & business risk data across the full lifecycle
  • Reduced duplicate data entry & manual reconciliation across systems
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Automated Validation & Tax Data Verification
  • Verified TIN and name data with IRS records in real time
  • Validated addresses, entity status, and tax information in one workflow
  • Provided access to verified tax transcripts for faster issue resolution
  • Reduced vendor follow-ups, onboarding delays, and payment holds
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Always-On Monitoring & Proactive Risk Detection
  • Continuously monitored vendors for compliance-impacting changes
  • Flagged tax, identity, and business risk updates as they occurred
  • Enabled teams to address risks proactively instead of reacting to IRS notices

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Vendor onboarding has become one of the most important control points for payers managing vendor payments, tax compliance, and regulatory risk. As vendor networks expand across states and borders, manual onboarding often creates downstream issues, which can manifest later as payment delays or audit problems. That’s why more organizations are rethinking where onboarding fits in the broader compliance and finance stack.

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